Governing users

Modified 2 months ago

Dharsan V K

Account governance provides you with valuable information on user trends in your Kissflow account. It gives you insights into the distribution of account users across the various user roles. You can also track flow creators in your Kissflow account, and identify the top among them. This helps you gain valuable insights for managing your workflows in your account.

Selecting any user will take you to a detailed page where you can learn about the user’s account status, last signed in, added on, and added by details. Also, you can learn more about that particular user from the following sections

Flows created

From this section, you can learn about a user’s contribution to the development trend of your account by analyzing the number of flows they have created. This information will help you understand the extent of their involvement within your account.


In the Flows section, you can view the flows (processes, boards, and apps) that a particular user can access. This helps you ensure that the user is granted access only to authorized flows, aligning with proper permissions and security measures.


To ensure that a user is accessing authorized groups, it is essential to review the groups they are a part of. This section helps you maintain proper access controls and ensures that sensitive information or resources within specific groups are accessed only by authorized individuals. 


In the Datasets section, the datasets that can be accessed by a particular user are listed along with the roles they’re in. This can help you maintain data security in your dataset, and prevent unauthorized access or misuse of sensitive information.


You can view the lists that can be accessed by a particular user, along with the roles they’re in. Based on this, you can verify their permissions and ensure they are restricted to authorized lists.


From the Integrations section, you can see the list of integrations that a particular user can access. Correspondingly, the statuses of those integrations and the connectors used by them are also displayed. This will help ensure that the user is only accessing authorized integrations and prevent potential data exposure.


In this section, you can view all the connections used by a specific user in Kissflow, allowing you to gain a clear understanding of their involvement with both external and internal systems. You can also identify the users exposing sensitive data outside your account through external connectors of your account’s integrations. This makes it easier for you to identify any potential risks or issues, and take proactive measures to mitigate them.

Authentication keys

You can view a comprehensive list of all the access and API keys created by a specific user in your account. These keys are used for authentication purposes, and by reviewing the list, you can gain visibility into when they were last accessed, when they will expire, and which keys are currently active. This information can help you manage your account’s security, and ensure that only authorized users can access your resources.

Active sessions

Under this section, you can view a specific user's active login sessions, along with the time of their last login and the internet protocol (IP) address from which they logged in. Based on this, you can learn about any unauthorized or suspicious login sessions.

Download, print, and export logs

It is important to identify any instances where sensitive data may be shared outside the Kissflow platform and take necessary actions to prevent it.

You can analyze and track all download, print, and export instances of flow data (attachments, forms, and reports respectively) by a user to gain visibility into potential exposure of sensitive data.

Audit log

Gain visibility and obtain valuable insights by utilizing the audit log, which provides a comprehensive record of all activities performed by a particular user across the account. The audit log allows for a detailed analysis of the actions taken, offering valuable information and the ability to track and understand the user's interactions within the account.

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