User field

Modified 4 months ago

Hasmica C

You can display a set of usernames as a dropdown with the help of the User field. The difference between a normal dropdown and a User field is, you will be able to display only usernames with the User field whereas you can display only static texts using a Dropdown.

Settings

You can let the user(who will use the form in the future) select multiple users from the list by enabling the Allow multiple users to be selected option in the Field properties window of the User field.  

If you select Automatically select the first value based on the filter(s), then based on the filters configured, the first value in the User management table will be automatically selected and displayed in the field.

You can select the source of user data for a particular user field. The source can be the user management table or the employee management table.

The employee management table can have custom fields created by the user, which you can use in user expressions.

If a particular custom field inside the employee management table is marked as 'Protected,' it cannot be called using any user expression.

Filters

The User field displays all of your organization's users by default. However, you can apply a filter if you want to limit the users shown in the user field. You can filter by system fields like Name, External ID, Email address, Groups, etc., or by custom fields. Filters can be configured to match all conditions (Match ALL) or only one of the conditions (Match ANY). 

Once you've selected Groups, all groups under group management will be shown, and you can choose several groups if necessary.

The filter based on that group is also removed if a group is deleted. 

Validations

There are two types of validations you can use with a User field:

  • Equal to 
  • Not equal to

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