Managing process roles and permissions

As an application owner, you will have default access to the process form and the ability to change many settings.

As an admin of your process, you can manage the roles and permissions of the process form. This way, you can specify which roles can access the process form, whether accessed internally (in-app) or from other external applications, such as other Kissflow apps or portal apps. 

To manage roles and permissions,

• Access the process form > click Share.

• On the Share settings page, click + Assign to roles to select and add members. The hierarchy of roles includes external app roles listed below and in-app roles, along with their respective app names.

  

• Add roles and assign Initiate or Manage permissions.
  
  Note: External app roles can only be provisioned with Initiate permission.

• Click Confirm.

To remove roles from a process form, click the Remove button () inside the Share roles and permissions screen. The role will not be able to access or view the contents of the process form after that.

You can also change the permissions for roles after they are added. For example, if you want to change the role of a member from Initiate to Manage for an in-app role, select the radio button.

Roles and permissions

You can assign roles to members to control what actions they can perform in your process.

There are two permissions for your roles:

• Initiate - Initiate new items in the process form. Ability to work on all the items they have created and assigned to them.

• Manage - Create and manage items in the process form. They will have default access to all reports as part of the process form.