Managing process members and permissions
Updated 6 months ago
by
Nandini
When you create a process, you become the process admin and have the ability to change many settings.
As an admin of your process, you can add or remove members from it.
To manage members and roles, click the More options button (
) > Share. On the Share settings page, click + Add members to select and add members.
To remove members from a process, select a member, click the More options button (
) > Remove. The user will not be able to access or view the contents of the process thereafter.
You can also change the roles of members after they are added. For example, if you want to change the role of a member from Admin to Member, click the More options button (
) next to a member, then click Make a member.
Roles and permissions
You can assign roles to members to control what actions they can perform in your process.
There are two roles that you can assign to members:
- Admin - process admins can edit the process, view and edit all items, create reports, and change all settings.
- Member - process members can initiate items, edit the process, and create reports.
Admins have more permissions than a member and can control various settings of a process.
Here is a detailed overview of permissions for these two roles:
Permissions | Admin | Members |
Manage process settings | ✓ | X |
Add or remove members | ✓ | X |
Configure form, workflow, and permission | ✓ | X |
Initiate new items | ✓ | ✓ |
Edit process | ✓ | ✓ |
Perform bulk actions | ✓ | X |
View audit log | ✓ | X |
Archive and delete process | ✓ | X |
Duplicate a process | ✓ | X |
Create reports | ✓ | ✓ |
Share reports | ✓ | X |
View reports | ✓ | ✓ |
