The Aging report helps in tracking your current work in progress and identifying tasks that have been overdue for an extended period of time. It essentially tells you how many items were held in each step and for how long.
Accessing the aging report
Click Reports > Time reports > Aging report from within your project to access this report.
This report is only available to project admins and members with whom the report has been shared.
Using the aging report
Data is presented in a table in the following way:
- Aging period: The row header shows the aging period of the items ranging from less than two days to more than 360 days.
- Step name: The first column shows the steps in your project. All steps, except Not started and Completed are shown here.
- Item count: The remaining columns in the table show the number of items in each aging period.
You can narrow down your available tasks by using basic and advanced filters.
Time period – You can pick a relative or absolute time period for this report.
Relative time period:
- Last 7 days
- Last 14 days (default value)
- Last 30 days
- This quarter
- This year
Absolute time period: Any custom date range restricted to a period of six months.
The report can also be downloaded in PNG format as needed.
Understanding the aging report
Items in your project spend varying amounts of time in each step. It is critical to understand where the project is stalling in order to determine why and how to improve it.
You can easily understand how your team performed in similar situations in the past using the work in progress aging data. These statistics could be used to create new strategic goals for your project.
Let's look at an example to see how the aging report can be used.
What are the steps that have been slowing down my project for the past three months?
To obtain this information, navigate to the Aging report and select the time period as This quarter. According to the report, the step that has the most overdue tasks for an extended time during this period is the one that is slowing down the project.
For best completion rates, the age of the tasks in progress must be kept as low as possible. If tasks are in the same step longer than expected, further investigation and action may be required.